AI Workflow Automation

Stop losing time to work that runs itself.

We build the five automation systems that actually save businesses money. No buzzwords. No experiments. Working systems deployed in weeks.

→ Book a Free Audit See the Five Workflows

No commitment. 30-minute call. We find the leak before you pay anything.

47hrs
Average time businesses take to respond to a new lead
10x
More likely to convert when you respond within 5 minutes
500+
Workflows built across real businesses and real industries
what we build

Common Business Workflows We Solve.

These are the automations that deliver measurable ROI — not experiments, not proofs of concept. Working systems deployed in weeks.

01

Speed-to-Lead

Responding to a new lead within 5 minutes makes you 21 times more likely to close them. The average business waits 47 hours.

  • ●Your front desk is busy, so new inquiries sit unanswered for hours — and you have no idea how many walk away
  • ●You are paying for ads every month but your close rate stays flat because the follow-up is too slow
  • ●A lead fills out your form on a Friday afternoon and nobody sees it until Monday morning
  • ●Your team is manually checking emails and deciding who to call back first — qualified leads get treated the same as tyre-kickers
  • ●A competitor with a worse service is winning jobs because they simply called back faster
02

Document Processing

Manual invoice processing costs businesses between £15 and £26 per document. Automation brings that down to £3. On 1,000 invoices a month, that is over £130,000 a year sitting in your inbox.

  • ●Someone on your team spends the first two hours of every morning copying information from emails and PDFs into your system
  • ●You find out about invoice errors weeks later when a supplier chases — by then it has already caused a problem
  • ●New client onboarding takes days because paperwork has to pass through four people before anything gets set up
  • ●You cannot scale your client base without hiring another admin because the processing bottleneck is already stretched
  • ●Staff turnover means your document process is constantly being retrained to someone new
03

Follow-Up Sequences

80% of sales require five or more follow-ups to close. 44% of salespeople give up after just one attempt. Your leads are not saying no — your follow-up system is.

  • ●You speak to a lead, they say they will think about it, and your team never follows up because there is no system to remind them
  • ●You are spending money to generate leads but only converting the ones who were ready to buy immediately
  • ●Your CRM has hundreds of contacts sitting at "proposal sent" with no activity logged in months
  • ●A prospect goes cold and you only find out they chose a competitor when you finally chase them three weeks later
  • ●Your salespeople are spending time chasing admin rather than closing — they have no automated safety net underneath them
04

Database Reactivation

Reactivating a dormant contact costs five to seven times less than acquiring a new lead. Most businesses are sitting on thousands of them and doing nothing.

  • ●You have a CRM with thousands of contacts and no idea when most of them last heard from you
  • ●Leads from last year's campaigns are sitting completely untouched — you paid to get them, then forgot about them
  • ●A past customer needed the exact service you offer and went elsewhere because you were not in front of them
  • ●Your pipeline feels dry but the data to fill it is already sitting in a spreadsheet or CRM you barely open
  • ●You know reactivation would work but nobody on the team has time to go through the list and write the messages
05

Internal Reporting

Small business owners lose an average of 96 minutes of productivity every single day to wasted tasks and context-switching. That is three weeks of lost time per year — and most of it is automatable.

  • ●Your Monday morning starts with 45 minutes pulling numbers together before you can make a single decision
  • ●You find out a project has gone off track two weeks after it happened because nobody flagged it at the time
  • ●Different people are pulling the same data from different tools and coming up with different numbers in the same meeting
  • ●Your ops team spends Friday afternoons building the same report they built last Friday — and the Friday before that
  • ●You are making decisions based on last week's numbers because getting real-time data requires too many steps

The ROI in Plain Numbers

The math does the selling

Real example: dental clinic, speed-to-lead

A clinic spending £5,000/month on Google Ads gets 100 new inquiries per month. The front desk is busy, so responses take hours. Before automation their close rate is 12%. After implementing a speed-to-lead system with instant personalised follow-up and automatic qualification:

Close Rate Before
12%
Close Rate After
25%
Extra Patients/Month
+13
Extra Ad Spend
£0

How It Works

From audit to live in weeks

Step 01

Free workflow audit

We map your biggest operational bottleneck. No pitch. Just an honest look at where time and money are leaking inside your business.

Step 02

Scoped proposal

You get a clear delivery plan, timeline, and the exact ROI calculation using your own numbers — before you commit to anything.

Step 03

Build and deploy

We build inside your existing tools. No new software for your team to learn. No process changes. The system just works in the background.

Step 04

Handover and support

We hand over a running system with full documentation. Ongoing maintenance and optimisation is available if you want us to stay involved.

Pricing

Simple, project-based pricing

Starter workflow

£1,500 one-off

One focused automation for businesses that know exactly where the problem is and want to move fast.

  • ✓ Single workflow build
  • ✓ 30-day support period
  • ✓ Full handover documentation
  • ✓ Video walkthrough
Most popular

Growth bundle

£3,500 one-off

Two or three workflows built together. The combination effect is where businesses see the biggest returns.

  • ✓ 2–3 workflow builds
  • ✓ 60-day support period
  • ✓ Integration across your systems
  • ✓ ROI tracking setup
  • ✓ Monthly check-in call

Retained partner

£750 /month

Ongoing automation across your whole operation. New workflows, optimisations, and priority support every month.

  • ✓ 1–2 new workflows per month
  • ✓ Priority support and fixes
  • ✓ Monthly strategy call
  • ✓ Quarterly workflow audit

Who This Is For

Service-based and
operations-heavy businesses

If your team is spending hours every day on repetitive tasks, manual follow-ups, or chasing data — there is a workflow waiting to be automated. We have seen the same five problems in every industry below.

Dental and medical clinics Law firms Accounting practices Real estate agencies HVAC and home services Marketing agencies E-commerce operations Construction and logistics Insurance brokers Coaches and consultants

Built with and deployed on tools your team already uses

Make.com n8n Zapier Go High Level Airtable HubSpot Notion Slack Google Workspace Monday.com

Find your biggest leak.
We will fix it.

Book a free 30-minute workflow audit. We map where your business is losing time or money. No commitment required.